5 ways technology has improved background checks

The new decade has witnessed a plethora of technological advancements, regardless of industry, geography, or type of workforce. The unprecedented pandemic, while traumatic for millions of families around the world, has only accelerated technological progress.

Every little thing in our daily life has a technological basis, as simple as ordering groceries, taking a taxi or even reading this blog! There are virtually no exceptions.

This reality is not oblivious to the specter of HR technology or background checks. Everything in its lifecycle has undergone some sort of technological metamorphosis, from onboarding, KT sessions, complaint handling, and even fun Friday activities!

In this article, we’ll talk about the 5 most interesting ways technology has revolutionized the world of background checks.

1. Automation

If we just go back to 2015, any first day would simply be for PAPER WORKS! The frustrating experience would require the new member to submit several different sets of the same (Signed!) document, and a minor mistake would repeat the shenanigans all over again.

Well, going back to the year 2022, the above is no longer the case. Any required document would be collected and signed virtually through the internal organizational platform or third-party background check platforms which can be easily integrated with any onboarding platform to further facilitate the process of collection and document verification. Whether for HR teams, administrative teams or for compliance purposes.

With steady progress, newcomers can spend time getting to know their colleagues from day one.

2. Access to repositories

Gone are the days when processes such as identity validation, identification of international criminal cases were a herculean task or when a simple criminal record check required the candidate to travel multiple times to police stations to obtain a clearance certificate, sometimes even requiring HR teams to skip criminal checks to escape the hassle of dealing with the legal system.

Thanks to digitized repositories, verifications that would take weeks (or even months) can be carried out with just a few clicks. They are characterized in a way that improves the quality of controls thanks to their state-of-the-art integration with national and international standards.

Verifications such as criminal record checks, global database checks, identity verifications and employment verification are all done in record time thanks to the robust integrations with the respective repositories.

With repositories, employment and education verifications can be done faster and more authentically.

3. Lower TAT

One of the most grateful but still underestimated aspects of technology-supported BGV is the reduced runtime. If we go back to the year 2015 again, the accepted standard for audit completion was in months, which would have a big impact on the overall time-to-hire, hence the entire HR lifecycle.

One of the HR managers associated with the background check organization said: ‘The impact of attrition was so high on the HR lifecycle then that if there was a ‘great wear then it would be chaotic”

With technological advances in the BGV field, the verification time (TAT) has decreased considerably; an audit-ready preliminary verification report would be ready in less than 4 hours. A full detailed report would take no more than 6-7 working days.

4. Innovation in Audits

When the world as we know it was caught off guard by waves of the deadly pandemic, innovation became inevitable to upgrade current checks. Address verification, which was typically performed through physical and postal mode, has received a digital makeover digital address verification, backed by powerful OCR technology. With innovations like these, you can protect your business, employees and customers by providing another layer of personal protection. This is just the tip of the iceberg, as innovation is a continuous and constantly evolving process, to say the least.

5. Data Security

With the advent of technology and the very famous quote “Data is the new oil”, every piece of information about an individual is crucial and should be treated with the utmost respect. The privacy of the individual must be considered with the highest morality by organizations.

Modern BGV platforms have robust systems where sensitive information is secured by encryption. With additional qualifications such as ISO and GDPR compliance, security issues are addressed.

Building trust is easier said than done. Without trust, the foundations of any professional environment will remain fragile.

The article was written by Piyush Peshwani, Co-founder and CEO, on the grid