3 Reasons SMBs Should Build Their Own File Server

The pandemic has forced organizations of all sizes to embrace hybrid or fully remote working (opens in a new tab) provisions. With these in place, storing, protecting, and sharing data can become a challenge, especially for SMBs that often struggle with insufficient IT manpower and infrastructure funding. Managing dispersed data and increased vulnerability to cyberattacks are two common challenges facing many businesses today.

To get through these uncertain times, SMBs need a complete data management solution. One that allows them to provide multi-user access so employees can collaborate (opens in a new tab)encrypted file sharing and synchronization to enable smooth productivity without affecting security, reliable data protection tools for data loss prevention (opens in a new tab)and flexible expansion options to accommodate future growth.

Cloud services and NAS (opens in a new tab) have the potential to provide future-proof data management — but how do they compare to each other, and which is the ideal choice for SMBs looking to keep their data safe without breaking the bank?

File access and sharing

Retrieving, editing, and sharing files and syncing them across all types of devices is essential to maintaining a productive workflow. While cloud services are renowned for their anytime, anywhere approach, NAS takes remote collaboration to a whole new level with a host of purpose-built apps at no extra cost. From complete cloud office suites to cross-platform communication tools, these devices offer an all-in-one solution always at your fingertips.

Backup and Recovery

Some NAS solutions come with comprehensive data protection services out of the box. IT administrators can implement effective backup strategies by scheduling backups or configuring triggers, enabling deduplication to optimize space consumption and encryption to prevent data breaches, and analyzing reports relevant statistics, all from a single, intuitive interface. Even when using cloud services, businesses can ensure they always have access to local copies of their important files by syncing all their data to their NAS.

Expansion and ownership

Cloud services subscription fees are usually based on the size of data stored. As your business grows, your monthly data storage costs can increase exponentially. In the long run, recurring charges can become a burden, while features included in more basic plans tend to dwindle over time. Meanwhile, with a one-time investment in NAS, teams can equip themselves with a host of useful applications from day one and simply expand their storage incrementally when more capacity is needed.

Consolidating data in one place also makes it easier for SMBs to comply with ever-changing data protection regulations, as all data is stored on a single platform on company premises.

Final Thoughts

Data management has never been more crucial to maintaining office productivity (opens in a new tab). Since all data management solutions share the same goal of helping businesses store, share, and protect their digital assets, it’s no surprise that cloud and NAS services offer similar functionality. However, while the cloud can be a good first solution for startups at the start of their journey, NAS remains a long-term and cost-effective solution for SMBs at all stages of their growth.

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